GAHouse

How the Georgia House Modernized Scheduling with ReserveAny

Overview

In government operations, efficiency is critical, especially during the high-pressure sessions of state legislatures. The Georgia House of Representatives, like many agencies, previously relied on manual systems to manage meeting room reservations, AV setups, and equipment scheduling. This led to crowded inboxes, communication delays, and avoidable scheduling conflicts.

The Challenge

Before adopting ReserveAny, the Georgia House faced several operational challenges:

Room booking requests were submitted via email and often lost in overloaded inboxes.
Audio-visual and equipment needs were tracked manually in spreadsheets.
Last-minute changes created confusion and extra work for administrative staff.
There was no central system to view real-time room availability or equipment usage.

The result? A reactive scheduling environment where staff had little control, and administrative teams were stretched thin trying to coordinate logistics during legislative sessions.

The Solution: ReserveAny

To streamline operations, the Georgia House implemented ReserveAny, an intuitive platform for managing space and resource scheduling. Within days of implementation, the platform transformed how staff coordinated activities across the building.

Key features included:

Self-Service Portal: Staff could submit and manage their own booking requests, reducing back-and-forth communication.
Automated Workflows: Approval routing and notification systems minimized manual oversight.
Role-Based Access Control: Users could view and reserve only the rooms and resources relevant to their role, improving usability and security.
Real-Time Calendars: Availability of rooms, AV equipment, and other resources could be seen at a glance.

The Impact

Administrative overhead was reduced by over 50%.
Staff gained autonomy and transparency in their scheduling processes.
Conflicts and last-minute changes became easier to manage, thanks to real-time visibility.

With the success of the Georgia House deployment, ReserveAny is now actively used by the Georgia Senate and the Georgia Building Authority, especially during peak legislative sessions.

Looking Ahead

Is your agency still managing room reservations with spreadsheets and emails?

Let’s talk about how ReserveAny can streamline your workflows.

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